Asset and PPM Administrator

Anderson Knight is delighted to be recruiting an Asset & Planned Preventative Maintenance (PPM) Administrator for a well-established and highly respected facilities management organisation based in Glasgow. This is a fantastic opportunity to join a supportive, forward-thinking team where your work directly impacts the performance, safety, and compliance of a major retail estate. If you enjoy working with data, systems, and processes and want a role where accuracy and expertise really matter this could be the perfect next step. The Role You’ll play a key part in keeping asset and maintenance information accurate, compliant, and aligned with industry best practice. Acting as a specialist in Asset & Hard Services Planned Maintenance, you’ll ensure maintenance programmes run smoothly, assets are properly managed, and compliance standards are met. This role offers a great mix of technical administration, analysis, and collaboration with internal teams, field operatives, and suppliers. Working Pattern: 37.5 hours per week, Monday–Friday Choice of 8am–4pm or 9am–5pm Hybrid: Work from home 1 day per week Salary - £24,969 What You’ll Be Doing * Managing and maintaining the asset database and PPM system * Ensuring assets contain key information for warranties and lifecycle cost (LCC) planning * Maintaining asset models, warranty libraries, and automated warranty systems * Making sure all assets have compliant maintenance * Producing analytical reports and identifying asset data variances * Monitoring daily asset changes, additions, and disposals * Working with procurement, contract teams, and third-party suppliers to ensure PPM schedules and certifications are in place * Supporting operational teams to follow asset and maintenance processes * Ensuring all assets hold valid certification and flagging any compliance gaps * Escalating data discrepancies or non-compliance issues when needed What We’re Looking For * Strong understanding of Asset Management and Planned Maintenance principles * Background in facilities management or maintenance environments * Highly organised with excellent attention to detail * Confident working with systems, data, and reporting tools * Able to take ownership of tasks and work independently * Strong communicator, comfortable liaising with multiple stakeholders * Positive, proactive attitude and strong problem-solving skills * Educated to GCSE level (Maths, English & Science); Level 3 or 4 qualification in a relevant field desirable * Good working knowledge of Microsoft Office and CAFM systems What’s in It for You * 33 days holiday (including bank holidays) * Hybrid working – 1 day from home each week * Free on-site parking * Subsidised canteen and vending facilities * Pension scheme with up to 5% matched contribution * Company-funded Healthshield cash plan * Retail discounts and cashback at major brands including Costco, IKEA, Apple, Argos, Currys and more Apply today by submitting your CV in confidence