Assistant Project Administrator
CV-LibraryKensington and Chelsea, Greater LondonpermanentPosted: 27 May 2026
Apply NowWe are looking for a full-time Assistant Project Administrator to support a busy construction office in London. This is an excellent opportunity for someone with strong organisational skills and an interest in construction administration to develop within a growing and fast paced business. You will work closely with the Project Administrators, Office Manager and site teams to support the smooth running of day-to-day operations and project administration.
The business is based in Kensington, London, specialising in commercial interior fit-outs and refurbishments. They deliver high-quality, deadline-driven projects across the commercial sector, including Offices, Education and Healthcare.
Role Purpose:
Provide day-to-day administrative support to the project and commercial teams, assisting with procurement, compliance, document control and general project coordination to ensure projects run efficiently and accurately.
Key Responsibilities:
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Assist with issuing purchase orders and tracking supplier quotations
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Support the maintenance of accurate supplier, subcontractor and project records
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Help coordinate site documentation, delivery schedules and project correspondence
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Liaise with suppliers and subcontractors regarding deliveries, documentation and general queries
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Upload and maintain project documentation including RFIs, drawings, submittals and site records within Procore
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Assist with monitoring subcontractor compliance and site inductions using 1Breadcrumb
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Maintain organised digital filing systems and ensure documents are up to date
*
Support project teams with delivery and invoicing queries
*
Monitor project inboxes and distribute correspondence appropriately
*
Assist with preparing H&S files, O&M manuals and project close-out documentation
*
Track variations, delivery notes and general project administration tasks
*
Provide general administrative support to Project Managers and the wider site teams
*
Ensure all documentation is completed accurately and within project deadlines
Skills / Experience:
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Previous administrative experience within construction or a fast paced environment preferred
*
Strong organisational and multitasking abilities
*
Excellent attention to detail and accuracy
*
Strong verbal and written communication skills
*
Positive, proactive and team-oriented attitude
*
Proficient in Microsoft Office 365 (Excel, Word, Outlook)
*
Eagerness to learn and develop within the construction industry
The business is based in Kensington, London, specialising in commercial interior fit-outs and refurbishments. They deliver high-quality, deadline-driven projects across the commercial sector, including Offices, Education and Healthcare.
Role Purpose:
Provide day-to-day administrative support to the project and commercial teams, assisting with procurement, compliance, document control and general project coordination to ensure projects run efficiently and accurately.
Key Responsibilities:
*
Assist with issuing purchase orders and tracking supplier quotations
*
Support the maintenance of accurate supplier, subcontractor and project records
*
Help coordinate site documentation, delivery schedules and project correspondence
*
Liaise with suppliers and subcontractors regarding deliveries, documentation and general queries
*
Upload and maintain project documentation including RFIs, drawings, submittals and site records within Procore
*
Assist with monitoring subcontractor compliance and site inductions using 1Breadcrumb
*
Maintain organised digital filing systems and ensure documents are up to date
*
Support project teams with delivery and invoicing queries
*
Monitor project inboxes and distribute correspondence appropriately
*
Assist with preparing H&S files, O&M manuals and project close-out documentation
*
Track variations, delivery notes and general project administration tasks
*
Provide general administrative support to Project Managers and the wider site teams
*
Ensure all documentation is completed accurately and within project deadlines
Skills / Experience:
*
Previous administrative experience within construction or a fast paced environment preferred
*
Strong organisational and multitasking abilities
*
Excellent attention to detail and accuracy
*
Strong verbal and written communication skills
*
Positive, proactive and team-oriented attitude
*
Proficient in Microsoft Office 365 (Excel, Word, Outlook)
*
Eagerness to learn and develop within the construction industry