Billing and Collections Coordinator
CV-LibraryGloucester, GloucestershirepermanentPosted: 27 March 2026
Apply NowBilling and Collections Coordinator | Gloucester | up to £30,000
Office based (flexibility for hybrid working may be available once established in post)
The Company
My company are within the Business Services Sector
The Role
The Billing & Collections Coordinator is responsible for delivering accurate and timely invoicing while maintaining well-controlled customer accounts within a high-volume service and project environment.
This role ensures all jobs are billed correctly and efficiently, proactively identifying revenue opportunities and minimising revenue loss.
The Billing & Collections Coordinator reviews and resolves client billing queries, conducts investigations where necessary and manages multiple priorities in a fast-paced environment to support optimal cash flow and customer satisfaction.
Key Responsibilities
Invoicing and Billing:
* Raise high volumes of service invoices for parts and labour with monthly volumes of approximately 1500 to 1900 transactions
* Review in-house generated billing to confirm pricing accuracy and alignment with completed work
* Apply VAT correctly in line with established procedures and guidance
* Produce invoices using client specific templates where required
* Upload invoices and supporting documentation to customer portals
* Issue invoices in line with customer contracts and agreed timelines
Accounts Receivable Management:
* Maintain accurate customer accounts
* Reconcile customer balances and investigate discrepancies
* Act as the primary point of contact for invoice disputes, managing queries through to full resolution
* Support credit control activity through account reconciliation and query clearance
* Maintain records to support aged debtor reporting
Systems and Process:
* Use Xero, Simpro, and Excel as core working systems
* Maintain clear audit trails and supporting documentation
* Identify opportunities to improve billing and AR processes as transaction volumes increase
Your Profile
* Demonstratable experience in Accounts Receivable or billing, in a service or project-based business
* Demonstratable experience of parts and labour invoicing
* Confidence and capability to work with high transactional volumes
* Experience or understanding of project invoicing such as staged billing applications or valuations
* Experience operating within a group structure
* Experience invoicing across multiple legal entities
* Previous responsibility for supervising or supporting junior AR team members would be advantageous
* AAT qualification desirable but not essential
For further information, please contact Rhian Mountjoy
By responding, we will register you as a candidate with Seymour John Limited. To understand how we will use your personal data, please read the Privacy Policy on our website
Office based (flexibility for hybrid working may be available once established in post)
The Company
My company are within the Business Services Sector
The Role
The Billing & Collections Coordinator is responsible for delivering accurate and timely invoicing while maintaining well-controlled customer accounts within a high-volume service and project environment.
This role ensures all jobs are billed correctly and efficiently, proactively identifying revenue opportunities and minimising revenue loss.
The Billing & Collections Coordinator reviews and resolves client billing queries, conducts investigations where necessary and manages multiple priorities in a fast-paced environment to support optimal cash flow and customer satisfaction.
Key Responsibilities
Invoicing and Billing:
* Raise high volumes of service invoices for parts and labour with monthly volumes of approximately 1500 to 1900 transactions
* Review in-house generated billing to confirm pricing accuracy and alignment with completed work
* Apply VAT correctly in line with established procedures and guidance
* Produce invoices using client specific templates where required
* Upload invoices and supporting documentation to customer portals
* Issue invoices in line with customer contracts and agreed timelines
Accounts Receivable Management:
* Maintain accurate customer accounts
* Reconcile customer balances and investigate discrepancies
* Act as the primary point of contact for invoice disputes, managing queries through to full resolution
* Support credit control activity through account reconciliation and query clearance
* Maintain records to support aged debtor reporting
Systems and Process:
* Use Xero, Simpro, and Excel as core working systems
* Maintain clear audit trails and supporting documentation
* Identify opportunities to improve billing and AR processes as transaction volumes increase
Your Profile
* Demonstratable experience in Accounts Receivable or billing, in a service or project-based business
* Demonstratable experience of parts and labour invoicing
* Confidence and capability to work with high transactional volumes
* Experience or understanding of project invoicing such as staged billing applications or valuations
* Experience operating within a group structure
* Experience invoicing across multiple legal entities
* Previous responsibility for supervising or supporting junior AR team members would be advantageous
* AAT qualification desirable but not essential
For further information, please contact Rhian Mountjoy
By responding, we will register you as a candidate with Seymour John Limited. To understand how we will use your personal data, please read the Privacy Policy on our website