Club Secretary

Job Title: Club Secretary Location: North Sheffield Hours: To be confirmed (flexible – including some evenings and weekends) About the Role A well-established members’ club in North Sheffield is seeking an organised, reliable and community-minded Club Secretary to support the smooth running of its operations. This is a varied and hands-on role combining administration, governance, bar support and social media management. You will act as a key point of contact between the committee, members and external organisations while helping to maintain the welcoming and community-focused atmosphere the club is known for. The ideal candidate will be comfortable balancing traditional club values with a proactive and modern approach, helping the club operate efficiently while also supporting events, promoting activities online and assisting with bar operations when required. Key Responsibilities Administration & Governance * Organise and attend committee and general meetings, preparing agendas and taking accurate minutes * Maintain up-to-date records of members, licences and official documentation * Ensure the club operates in line with club rules, policies and relevant legislation Communication * Act as the main point of contact for members, suppliers and external organisations * Handle correspondence including emails, letters and notices on behalf of the club * Support clear and effective communication between the committee and club members Licensing & Compliance * Oversee club licensing requirements and liaise with local authorities where required * Ensure all statutory and legal documents remain current, including insurance and premises licences Bar & Operational Support * Provide support with bar duties when required to help maintain smooth club operations * Assist with the day-to-day running of the club during busy periods or events Finance & Record Keeping * Work closely with the Treasurer and Bar Manager to maintain accurate membership and financial records * Support annual audits and the preparation of reports for the committee and members Events & Social Media * Assist with organising and promoting club events and activities * Manage and update the club’s social media channels to promote events, announcements and club news * Help attract new members and keep the local community informed about club activities Skills & Experience * Strong organisational and administrative skills * Excellent written and verbal communication * Confident using Microsoft Office (Word, Excel) and email systems * Basic understanding of social media platforms such as Facebook * Previous experience in administration, hospitality, a club environment or a charity organisation is desirable but not essential Personal Attributes * Reliable, trustworthy and discreet * Friendly and approachable with strong people skills * Able to work independently and as part of a team * Organised and proactive with good attention to detail * Community-minded with an interest in supporting a local members’ club