Contract Administrator - Facilities Management
CV-LibrarySW1H, City of Westminster, Greater LondonpermanentPosted: 3 November 2026
Apply NowBehind every well-run building is someone keeping the jobs booked, the paperwork moving and the invoices out on time. As our client's Contract Administrator in London, that's you: the organised heart of a busy facilities team.
We're recruiting on behalf of a well-established national facilities management provider, looking for a Contract Administrator to join their commercial property maintenance team in central London. You'll support the Contract Manager and onsite team on a prestigious commercial contract, working closely with engineers, subcontractors and the client.
THE ROLE
• Managing the CAFM/maintenance system, scheduling PPM and producing PPM sheets
• Organising planned and reactive subcontractors and raising purchase requisitions
• Making sure jobs are closed out and paperwork comes back complete
• Producing work-in-progress and monthly client reports
• Issuing PPM and additional works invoices, and checking supplier invoices
• Supporting with quotes, cost logs, CVRs and debt control
This role involves working 8am-5pm, Monday to Friday in the office - this is not a hybrid role, as it is essential you are on site to support the team on a day to day basis.
WHO WE'D LOVE TO HEAR FROM
• Administration experience, ideally in facilities management or building services
• Strong Excel and Word skills
• A working knowledge of PPM or CAFM systems
• Organised, able to prioritise and calm under pressure
• Confident and professional with clients, engineers and subcontractors
WHAT'S ON OFFER
• Salary of circa £35,000–£36,000 per annum
• Monday to Friday, 40 hours a week
• 28 days' annual leave plus bank holidays, with the option to buy more
• Pension with up to 9% employer contribution
• 24/7 digital GP service for you and your family
• Access to an employee benefits and discounts hub
If you're an organised administrator who enjoys keeping a busy team on track, send me your up-to-date CV and I'll give you a call for a confidential chat about the position.
This role may also be known as: Contracts Administrator, FM Administrator, Facilities Administrator, Helpdesk Administrator, Maintenance Administrator, CAFM Administrator, Operations Administrator, Property Administrator, Building Services Administrator
We're recruiting on behalf of a well-established national facilities management provider, looking for a Contract Administrator to join their commercial property maintenance team in central London. You'll support the Contract Manager and onsite team on a prestigious commercial contract, working closely with engineers, subcontractors and the client.
THE ROLE
• Managing the CAFM/maintenance system, scheduling PPM and producing PPM sheets
• Organising planned and reactive subcontractors and raising purchase requisitions
• Making sure jobs are closed out and paperwork comes back complete
• Producing work-in-progress and monthly client reports
• Issuing PPM and additional works invoices, and checking supplier invoices
• Supporting with quotes, cost logs, CVRs and debt control
This role involves working 8am-5pm, Monday to Friday in the office - this is not a hybrid role, as it is essential you are on site to support the team on a day to day basis.
WHO WE'D LOVE TO HEAR FROM
• Administration experience, ideally in facilities management or building services
• Strong Excel and Word skills
• A working knowledge of PPM or CAFM systems
• Organised, able to prioritise and calm under pressure
• Confident and professional with clients, engineers and subcontractors
WHAT'S ON OFFER
• Salary of circa £35,000–£36,000 per annum
• Monday to Friday, 40 hours a week
• 28 days' annual leave plus bank holidays, with the option to buy more
• Pension with up to 9% employer contribution
• 24/7 digital GP service for you and your family
• Access to an employee benefits and discounts hub
If you're an organised administrator who enjoys keeping a busy team on track, send me your up-to-date CV and I'll give you a call for a confidential chat about the position.
This role may also be known as: Contracts Administrator, FM Administrator, Facilities Administrator, Helpdesk Administrator, Maintenance Administrator, CAFM Administrator, Operations Administrator, Property Administrator, Building Services Administrator