Contract Support Required in Birmingham

Monday - Friday 8am - 5pm £13.00 Job Description My client is a leading Facilities company looking for an experienced Business Support Administrator. You will have knowledge of working within a Facilities environment and be able to hit the ground running. Our client is looking for a contract admin. Essentials * Must have experience working in a Building Maintenance company or Facilities industry Duties: * Provide a technical daily review all works logged with identifying, valuating and recovering costs for chargeable reactive, additional works, PPMs and Remedials for the contract. * Maximise and recover costs associated to chargeable out of scope works and task orders in a timely manner as per contractual timeframe, by billing the Client via CAFM system and Application for Payment process. * Provide accuracy and ensure a full detailed summary is presented to the Client when applying for Application for Payment, to reduce the risk of potential queries. * Analyse and review value for money is being submitted for review. * Working closely with the Contract teams to ensure reactive, remedial, and new works are charged for in accordance with the contract. * Escalate, chase and resolve queries effectively within the specified time limit as per the process. * Full understanding of Contractual information to maximise billing, create analysis reports, with advising and supporting operational and administration teams. * Assist Team Leader and Commercial Management in preparation of internal and external reporting. * Monitor and understand Work in Progress (WIP), with always keeping WIP for the contract at a minimum. * Invoice management, review, validate and process incoming invoices and payment documentations from subcontractors for authorization. * Act as a point of contact for subcontractor enquiries and address any discrepancies. * Reconcile supplier statements to ensure all transactions are accounted for correctly. * Follow up on outstanding invoice approvals from other departments and resolve issues that cause delays. * Ad-hoc duties as requested by Team Leader and Commercial Management. * Collating timesheets from engineers, chasing and checking quality of data * Contract set-up (PPM / System support) * Application billing preparation * that they are processed for payment correctly according to the contract terms, specification and schedule of rates * Responsible for all quotations and estimates – ensuring that they are processed for payment correctly according to the contract terms, specification and schedule of rate * Chasing and escalation within the regions all SLA & KPI breaches * Co-ordination of Site Audits * Co-ordinate monthly meetings and reviews generally * PPM & Reactive Works Reporting