Contractor Signing-In Co-ordinator

Contractor Signing-In Co-ordinator Location: WF1 4DG Duration: 3 Months Hours: 37.50/Week General Overview: ⦁ Primary function of the role is to support in the signing in/out of contractors across a busy Healthcare facility. The position involves a variety of administration and coordination responsibilities including contractor management. ⦁ Ensuring that local queries are resolved quickly and efficiently or, escalated to the appropriate service supervisors/managers as appropriate. Impact: ⦁ Role is essential to ensure that all contractors are signing in, escalating any identified issues for prompt action. Complexity: ⦁ Assist with the coordination of all third-party activities on sites ensuring safe methods of working, permits to work, etc are issued. * To build and maintain an effective and supportive working relationship with internal and external stakeholders. * To understand and apply all contractual requirements as appropriate. * To own, maintain and update the site CAFM system in relation to all planned and reactive tasks under their control. * To ensure all maintenance activities are carried out against the planned schedule. * Regular reporting on service delivery, equipment and personnel performance, subcontractors. * Maintain accurate records, data, and reports in line with policy and compliance requirements, ensuring all confidential material is adequately secured. * Assist the Planning & Coordination Team Leader in maintaining and managing labour sickness in accordance with company policy. * Services being delivered are in full compliance of Health, Safety and Environmental Regulations. * Promote a culture of customer service and the meeting of Client's values. * Provide training and coaching support to others where required within their current role. * To carry out other duties within agreed competencies Qualifications or Required Experience: * Operational experience of Computer Aided Facilities Management systems (Maximo) is essential for this role. * Good working knowledge of the Microsoft suite of IT, Word, Excel etc. * Good attention to detail and an ability to prioritise work effectively. * Experience in managing subcontractor setting to work processes when signing onto and off site. * Experience of working in a customer focused environment. * Good communication and interpersonal skills * Good written and verbal communication skills * Ability to manipulate and analyse large amounts of data * Willingness and aptitude to acquire new skills * Experience of working in a healthcare environment is beneficial but not essential. Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy