Event Planner II

Now Hiring: Event Planner II – Medical Affairs (Contract) Seeking a detail-oriented and proactive Event Planner II to support Medical Affairs Meetings & Events. This contractor role is responsible for the compliant planning and execution of Advisory Boards, departmental meetings, and other HCP-facing programs.    Key Responsibilities: Lead end-to-end planning of Medical Affairs Advisory Boards and strategic meetings Serve as primary point of contact for HCPs regarding travel and logistics Manage HCP contracts, fair market value review, and payment processing Ensure accurate Transfer of Value (ToV) reporting (Sunshine Act, EFPIA) Submit and track events through internal compliance and approval systems Negotiate and manage vendor contracts (venues, catering, AV, transportation) Conduct site visits and evaluate venues against compliance standards Develop and manage budgets, purchase orders, and expense reconciliation Partner cross-functionally with Legal, Compliance, Procurement, and Medical teams Attend events to ensure seamless on-site execution Prepare internal communications and post-event reporting/metrics Support process improvements and provide guidance on compliant event execution Qualifications: Bachelor’s degree + 4+ years in pharmaceutical or compliant event planning Strong experience with HCP engagement, contracting, and regulatory requirements Proven ability to manage multiple priorities independently Excellent communication, negotiation, and stakeholder management skills Up to 25% international travel