Executive Assistant
CV-LibraryGateshead, Tyne & WearpermanentPosted: 10 June 2026
Apply NowWe have an excellent opportunity for an Executive Assistant to join our client in the financial sector. This is a key role supporting the wider management team, helping keep things running smoothly and allowing leadership to focus on growth and client service. The ideal candidate will be highly organised, detail-oriented, and confident managing multiple priorities in a fast-paced environment.
Key Responsibilities:
Executive Support
* Manage diaries, schedule meetings, and coordinate appointments across internal and external stakeholders
* Prepare agendas, take minutes, and follow up on action items from leadership meetings
* Handle confidential correspondence and documentation with discretion
Operational Coordination
* Liaise with internal departments to ensure timely delivery of reports, updates, and project milestones
* Support Directors with client onboarding, compliance documentation, and CRM updates
* Assist with preparation of presentations, reports, and proposals
Administrative Excellence
* Organise travel arrangements, accommodation, and itineraries
* Maintain filing systems (digital and physical) and ensure document accuracy
* Monitor inboxes and respond to routine queries on behalf of Directors
Project & Event Support
* Assist in planning company events, training sessions, and team offsites
* Track progress on strategic initiatives and provide status updates
* Support recruitment and onboarding processes for senior hires
Event Coordination
* Support with planning and executing internal and external events, including sourcing and liaising with venues, obtaining and comparing quotes, coordinating bookings and payments, and managing event logistics.
* This includes drafting invitations, managing guest lists, preparing event schedules, and overseeing catering and hospitality, including Charity Engagement, Award Support and Management Team Assistance.
Requirements:
* Proven experience as a PA, EA, or similar role supporting senior leadership
* Excellent written and verbal communication skills
* Strong organisational and time-management abilities
* Proficiency in Microsoft Office Suite and CRM systems
* Proactive and solution-oriented mindset
* Calm under pressure and adaptable to changing priorities
* High level of discretion and professionalism
* Project coordination or event planning experience (Desirable)
* Experiencing handling social media platforms (Desirable)
Key Responsibilities:
Executive Support
* Manage diaries, schedule meetings, and coordinate appointments across internal and external stakeholders
* Prepare agendas, take minutes, and follow up on action items from leadership meetings
* Handle confidential correspondence and documentation with discretion
Operational Coordination
* Liaise with internal departments to ensure timely delivery of reports, updates, and project milestones
* Support Directors with client onboarding, compliance documentation, and CRM updates
* Assist with preparation of presentations, reports, and proposals
Administrative Excellence
* Organise travel arrangements, accommodation, and itineraries
* Maintain filing systems (digital and physical) and ensure document accuracy
* Monitor inboxes and respond to routine queries on behalf of Directors
Project & Event Support
* Assist in planning company events, training sessions, and team offsites
* Track progress on strategic initiatives and provide status updates
* Support recruitment and onboarding processes for senior hires
Event Coordination
* Support with planning and executing internal and external events, including sourcing and liaising with venues, obtaining and comparing quotes, coordinating bookings and payments, and managing event logistics.
* This includes drafting invitations, managing guest lists, preparing event schedules, and overseeing catering and hospitality, including Charity Engagement, Award Support and Management Team Assistance.
Requirements:
* Proven experience as a PA, EA, or similar role supporting senior leadership
* Excellent written and verbal communication skills
* Strong organisational and time-management abilities
* Proficiency in Microsoft Office Suite and CRM systems
* Proactive and solution-oriented mindset
* Calm under pressure and adaptable to changing priorities
* High level of discretion and professionalism
* Project coordination or event planning experience (Desirable)
* Experiencing handling social media platforms (Desirable)