Facilities Assistant
CV-LibraryEdinburgh, City of EdinburghpermanentPosted: 29 April 2026
Apply NowAnderson Knight is delighted to be recruiting a Facilities Assistant on behalf of a fantastic client in Edinburgh.
This is an exciting opportunity to step into a fast-paced, hands-on role where you’ll be central to creating a smooth, professional, and high-performing workplace. Fully office-based with flexible working hours, this position offers variety, visibility, and the chance to make a tangible impact every single day.
If you’re someone who thrives on being busy, takes pride in keeping things running like clockwork, and enjoys being the go-to person for getting things done, this role will keep you engaged, challenged, and constantly moving.
The Role
As a Facilities Assistant, you’ll play a key role in delivering a first-class office environment, ensuring everything operates efficiently behind the scenes while supporting colleagues across the business. From preparing client-facing spaces to managing essential services, you’ll be at the heart of day-to-day operations.
Key Responsibilities
*
Set up and reset meeting rooms to a high standard, creating a professional and welcoming environment for clients and colleagues
*
Manage incoming and outgoing mail with accuracy and efficiency, including scanning, distribution, and record-keeping
*
Coordinate courier services seamlessly, both online and via phone
*
Maintain proof of delivery records and ensure all documentation is up to date
*
Troubleshoot minor office equipment issues (printers, copiers), escalating to engineers where required
*
Handle service requests via internal systems and email, including printing, copying, and scanning tasks
*
Monitor and replenish stationery and office supplies, ensuring all areas are consistently well-stocked
*
Carry out regular checks of print rooms and communal areas, maintaining a clean and organised workspace
*
Proactively identify maintenance issues and coordinate swift resolutions
*
Provide flexible, hands-on support to the wider team as needed
About You
*
You thrive in a fast-moving environment and enjoy managing multiple priorities at once
*
You’re proactive, practical, and solutions-focused, with a strong sense of ownership
*
You’re comfortable in a hands-on role and happy to be on your feet throughout the day
*
You bring a positive, approachable attitude and build strong working relationships across all levels
*
You’re organised, adaptable, and take pride in delivering high-quality support
This is more than just a support role, it’s an opportunity to be a key part of a well-run, professional environment where your contribution is visible and valued every day.
Submit your CV in confidence today and take the next step in your career
This is an exciting opportunity to step into a fast-paced, hands-on role where you’ll be central to creating a smooth, professional, and high-performing workplace. Fully office-based with flexible working hours, this position offers variety, visibility, and the chance to make a tangible impact every single day.
If you’re someone who thrives on being busy, takes pride in keeping things running like clockwork, and enjoys being the go-to person for getting things done, this role will keep you engaged, challenged, and constantly moving.
The Role
As a Facilities Assistant, you’ll play a key role in delivering a first-class office environment, ensuring everything operates efficiently behind the scenes while supporting colleagues across the business. From preparing client-facing spaces to managing essential services, you’ll be at the heart of day-to-day operations.
Key Responsibilities
*
Set up and reset meeting rooms to a high standard, creating a professional and welcoming environment for clients and colleagues
*
Manage incoming and outgoing mail with accuracy and efficiency, including scanning, distribution, and record-keeping
*
Coordinate courier services seamlessly, both online and via phone
*
Maintain proof of delivery records and ensure all documentation is up to date
*
Troubleshoot minor office equipment issues (printers, copiers), escalating to engineers where required
*
Handle service requests via internal systems and email, including printing, copying, and scanning tasks
*
Monitor and replenish stationery and office supplies, ensuring all areas are consistently well-stocked
*
Carry out regular checks of print rooms and communal areas, maintaining a clean and organised workspace
*
Proactively identify maintenance issues and coordinate swift resolutions
*
Provide flexible, hands-on support to the wider team as needed
About You
*
You thrive in a fast-moving environment and enjoy managing multiple priorities at once
*
You’re proactive, practical, and solutions-focused, with a strong sense of ownership
*
You’re comfortable in a hands-on role and happy to be on your feet throughout the day
*
You bring a positive, approachable attitude and build strong working relationships across all levels
*
You’re organised, adaptable, and take pride in delivering high-quality support
This is more than just a support role, it’s an opportunity to be a key part of a well-run, professional environment where your contribution is visible and valued every day.
Submit your CV in confidence today and take the next step in your career