Facilities & Health & Safety Administrator
CV-LibraryIpswich, SuffolkcontractPosted: 8 July 2026
Apply NowTime Appointments are delighted to be working on behalf of a market-leading organisation in their search for a Facilities & Health & Safety Administrator to join their team based in Ipswich on a 6-month fixed-term contract. They are seeking a highly organised individual who thrives in a busy environment and can manage fluctuating workloads with a positive, flexible approach.
This is a fantastic opportunity for an experienced and proactive administrator to support both the Facilities and Health & Safety departments by providing effective and efficient administrative support.
The Role
Reporting to the Health & Safety/Facilities Manager, you will play a key role in providing hands-on support across a variety of administrative and coordination tasks, including:
* Maintaining accurate maintenance records and ensuring compliance requirements are met
* Assisting with planned and unplanned works, liaising with contractors and suppliers
* Providing reception and switchboard cover when required
* Supporting the Health & Safety and ISO teams with document management, updates, and training administration
* Managing safety equipment registers and purchasing
* Providing inductions and safety support for visitors and contractors on site
The Ideal Candidate:
* Strong administrative experience, ideally within a facilities, Health & Safety, or similar environment.
* Excellent IT skills, with knowledge of Microsoft Office and database systems
* Exceptional organisational skills and attention to detail
* Strong written and verbal communication skills, with a confident telephone manner
* A proactive, team-oriented, and problem-solving attitude
* The ability to prioritise workloads and work to deadlines under pressure
This is a fantastic opportunity for an experienced and proactive administrator to support both the Facilities and Health & Safety departments by providing effective and efficient administrative support.
The Role
Reporting to the Health & Safety/Facilities Manager, you will play a key role in providing hands-on support across a variety of administrative and coordination tasks, including:
* Maintaining accurate maintenance records and ensuring compliance requirements are met
* Assisting with planned and unplanned works, liaising with contractors and suppliers
* Providing reception and switchboard cover when required
* Supporting the Health & Safety and ISO teams with document management, updates, and training administration
* Managing safety equipment registers and purchasing
* Providing inductions and safety support for visitors and contractors on site
The Ideal Candidate:
* Strong administrative experience, ideally within a facilities, Health & Safety, or similar environment.
* Excellent IT skills, with knowledge of Microsoft Office and database systems
* Exceptional organisational skills and attention to detail
* Strong written and verbal communication skills, with a confident telephone manner
* A proactive, team-oriented, and problem-solving attitude
* The ability to prioritise workloads and work to deadlines under pressure