Office Administrator
CV-LibraryBromsgrove, WorcestershirepermanentPosted: 5 May 2026
Apply NowOffice Administrator – Job Description
Project Coordination
* Set up new projects on Construction Manager (project management system).
* Develop an understanding of each project, including site restrictions, scope of work, and project duration.
* Issue new supplier forms and accurately file all returned documentation.
* Support the purchasing process, including sourcing materials and labour.
* Obtain quotes from suppliers and ensure cost-effective purchasing decisions.
* Assist in maintaining labour logs via WhatsApp groups.
* Arrange weekly accommodation (e.g. hotels) for site supervisors.
* Prepare and issue Purchase Orders.
* Ensure all site documentation is accurate, compliant, and correctly filed within project records.
* Work closely with the Accounts Manager to resolve discrepancies and provide missing information.
Compliance (where experience allows)
* Maintain organised and up-to-date filing systems, both digital and physical.
* Develop working knowledge of the Fieldwire system.
* Gain an understanding of ISO 9001 requirements.
* Collaborate with the Compliance Manager to maintain and improve digital filing systems.
Office Management & Cross-Functional Support
* Act as the central point of contact for general office operations and ensure the smooth day-to-day running of the office.
* Manage employee onboarding and offboarding processes, including system access, documentation, and equipment.
* Provide support to colleagues across departments, contributing to overall business success.
* Carry out a variety of administrative tasks to ensure efficient office operations.
* Assist with the administration and coordination of office IT systems, including computers and telephones
Project Coordination
* Set up new projects on Construction Manager (project management system).
* Develop an understanding of each project, including site restrictions, scope of work, and project duration.
* Issue new supplier forms and accurately file all returned documentation.
* Support the purchasing process, including sourcing materials and labour.
* Obtain quotes from suppliers and ensure cost-effective purchasing decisions.
* Assist in maintaining labour logs via WhatsApp groups.
* Arrange weekly accommodation (e.g. hotels) for site supervisors.
* Prepare and issue Purchase Orders.
* Ensure all site documentation is accurate, compliant, and correctly filed within project records.
* Work closely with the Accounts Manager to resolve discrepancies and provide missing information.
Compliance (where experience allows)
* Maintain organised and up-to-date filing systems, both digital and physical.
* Develop working knowledge of the Fieldwire system.
* Gain an understanding of ISO 9001 requirements.
* Collaborate with the Compliance Manager to maintain and improve digital filing systems.
Office Management & Cross-Functional Support
* Act as the central point of contact for general office operations and ensure the smooth day-to-day running of the office.
* Manage employee onboarding and offboarding processes, including system access, documentation, and equipment.
* Provide support to colleagues across departments, contributing to overall business success.
* Carry out a variety of administrative tasks to ensure efficient office operations.
* Assist with the administration and coordination of office IT systems, including computers and telephones