Office Coordinator

Role Summary The Office Coordinator will provide comprehensive administrative support to the Transformer Services department, covering both business and project-related activities. The role works closely with the existing office team to enhance day-to-day operations and ensure smooth departmental performance. The post holder will * Ensure finished goods meet design specifications and regulatory standards. * Support compliance with Quality, Environmental and Health & Safety standards. * Contribute to continuous improvement initiatives. * Maintain high levels of customer satisfaction. Main Responsibilities * Process timesheets and allocate hours appropriately. * Track, approve, and process employee expenses in coordination with Accounts. * Maintain document control systems. * Coordinate meetings, prepare agendas, record minutes, and track action plans. * Perform accurate data entry and record keeping. * Monitor and track PAT testing and calibration schedules. * Manage travel and hotel bookings for site-based operatives and office staff. * Support departmental improvement projects. Project Administration Duties * Process incoming customer orders. * Raise and coordinate purchase orders with suppliers. * Create and maintain project documentation, including work programmes and schedules. * Liaise with internal and external stakeholders for required information. * Assist in preparation of documentation for project start-up and completion. * Develop and improve administrative processes for efficiency. * Take responsibility for assigned projects and tasks. General Responsibilities * Carry out additional reasonable duties as directed by the Line Manager or Management Team. * Promote teamwork and cooperation across all depots and the wider Winder Power group. * Safeguard company assets. * Treat colleagues and customers professionally and respectfully. * Act in the best interests of the company at all times. * Work responsibly to ensure safe working practices. * Follow all Health, Safety, Quality and Environmental procedures. Qualifications & Skills * Minimum 5 years’ experience within an office environment. * Experience within the engineering services industry. * Proficiency in ERP systems (preferably EFACS). * Strong Microsoft Excel skills