Pension Administrator | Hybrid

Pension Administrator Are you an organised, proactive administrator looking for your next opportunity? Do you thrive in a role where attention to detail, reliability, and strong communication skills make a real impact? Our client is seeking a Pension Administrator to provide high‑quality secretarial and administrative support to a group of Trustees within the Financial Services sector. This is an excellent opportunity to join a respected organisation and work closely with senior stakeholders in a varied and fast‑paced role. Role Details Job Title: Pension Administrator Location: Wimbledon Working Pattern: Hybrid - 2 days in the office, 3 days from home Note: Increased office attendance required during probation Hours: Monday to Friday, 9am-5pm Salary: Up to £30,000 Main Duties & Responsibilities You will play a key role in ensuring the smooth running of Trustee operations. Responsibilities include: Logging and monitoring annual scheme budgets Processing invoices and maintaining accurate financial records Updating master spreadsheets, registers, compliance checklists and governance systems Managing Trustee diaries and scheduling meetings Coordinating travel arrangements and expenses Handling incoming and outgoing post and ensuring appropriate follow‑up Answering incoming calls and providing support when Trustees are unavailable Maintaining a professional approach to all client‑related communicationMeeting Support & Governance Duties: Preparing agendas, collating meeting papers, and issuing meeting packs Confirming venue arrangements Creating meeting minutes templates Updating action logs and issuing follow‑ups to providers Completing quarterly tasks ahead of Trustee meetings Creating meetings and managing document uploads to online portals Liaising with providers to confirm meeting dates, track actions and ensure timely submission of papers Monitoring regular correspondence from scheme providers and industry bodies Knowledge & Experience Previous PA, secretarial or administrative experience Experience in pensions administration or an understanding of trusteeship is beneficial but not essential Key Behaviours The ideal candidate will demonstrate: A professional and responsible approach to all client‑related matters Enthusiasm, proactivity and strong use of initiative Excellent organisational skills with the ability to think ahead The ability to manage multiple tasks and prioritise effectively A collaborative, flexible team mindset Exceptional attention to detail and a process‑driven approach The ability to deliver accurate work within agreed deadlines Strong written and verbal communication skills Confident interpersonal skills and a professional telephone manner Qualifications & IT Skills GCSE English and Maths (Grade C/4 or above) or equivalent Strong proficiency in Microsoft Office: Excel (intermediate to advanced) Word (intermediate to advanced) Outlook (intermediate to advanced) PowerPoint (basic) Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website