Personal Assistant

Key Result Areas of the Role • Establishing and maintaining efficient office systems and ensuring the provision of a full secretarial and administrative service for the Hospital & HD. • In conjunction with HD, ensuring effective co-ordination and reporting of quality systems • In conjunction with HD ensuring all policies and procedures are maintained and up to date. • Ensuring all Policies & Procedures are adhered to. • Co-ordinating reports for submission to various external and internal bodies. • Organising meetings, venues and book accommodation where required, plus prepare agendas. • Taking and producing minutes as and when required. • Ensuring post and e-mails are actioned promptly. • Liaising with external parties and agencies as required. • Establishing and maintaining an effective filing system, to include paper and electronic. • Preparing and administering Clinical Governance meetings. • Undertaking any other tasks requested that are commensurate and reasonable with the post holders level of responsibility. • Complying with the guidelines laid down regarding confidentiality, disclosure of information and Data Protection. • Maintaining as confidential at all times information relating to patients, staff and hospital business. • Participating in the Company’s appraisal process. • Maintaining mandatory and professional development requirements. • Attending meetings relevant to the department, and internal / external training events as and when required. • Taking personal responsibility for ensuring the work practices and the environment meet the requirements of the Health and Safety at Work legislation and reporting all deficits to management. • Undertaking any other reasonable requests as made by your Line Manager. • Providing cover for colleagues within the department when they are absent and/or on annual leave. To be successful as a PA to Hospital Director you’ll need: Skills/Knowledge • Experienced and proficient in all Microsoft Office products including Word, Excel, Powerpoint • Verbal and written communication skills • Administrative and secretarial skills • Telephone systems • Minute taking • Organisational skills • Interpersonal skills • Numerical and verbal literacy skills • Diplomatic when dealing with sensitive matters • Ability to make judgments unaided and to work proactively • Able to maintain confidentiality at all times