Recruitment & On boarding Coordinator cloned on 27-03-26 12:10:54
CV-LibraryBirminghampermanentPosted: 27 March 2026
Apply NowRecruitment and Onboarding Co-ordinator
£25,750 per annum
Remote with occasional travel
Main areas of overall accountability:
Organizing and sending onboarding documentation including offer letters, contracts of employment, links to Horizon’s onboarding platform, details about the company and start dates.
Working in conjunctionwith Recruiters and operational stakeholders toensureofferedcandidatesareprocessedandon boarded inatimelyand effectivemanner.
Liaise with candidatesthroughoutOnboardingprocessensuring allrelevantdocumentationrequired(DBS, RTW, referencingetc.)isobtained in a timely manner.
Ensuring that references are requested and chased in a timely manner.
Managing delays in the onboarding process as appropriate including withdrawals.
Ensuring that candidates and hiring managers are regularly updated on their onboarding journey.
Liaising with operational stakeholders to agree a start date as soon as possible.
Addressing negative references or DBS promptly liaising with the appropriate teams including operations and employee relations.
Assisting in the drafting of risk assessments where appropriate.
Respond to any questions or queries from new hires in a timely manner
Working with IT to ensure that new hire have the necessary technical assistance to set up their hardware and software.
Ensurethat the Safer Recruitment Policy is adhered to.
Manage and update the Horizon’s Onboarding systems.
Provide weekly and monthly reports highlighting onboarding data including number of roles in process by division, service and role type and average time to hire. Documentation
Contribute to the design and review of recruitment-related policies.
Draft and review onboarding documentation including reference requests, DBS and reference risk assessments and chaser letters.
To ensure that only high-quality documentation is sent to candidates.
Play an active role in creating and updating Horizon’s onboarding toolkit.Record Keeping and GDPR
Ensure that all onboarding documentation is saved to individual personnel files using Sage People or any other system as directed.
Always maintain compliance with Data Protection and GDPR.Key deliverables:
Onboarding to be managed in line with the Safer Recruitment Policy
Reduce time to hire to under 25 working days
Reduced drop out rate during onboarding process
Improve onboarding experience by increasing engagement and training within the onboarding processRequirements for the role:
Experience of dealing with a high volume of vacancies
A track record of efficiency, reducing delays from offer to commencement of employment as far as possible
A track record of using data and metrics to devise solutions drive actions
Experience of working in a regulated environment
A desire to increase employee engagement rates, retention and stability rates
An excellent communicator – verbal and written with excellent attention to detail
A true relationship builder
Resilient
Approachable
Calm and compassionate
£25,750 per annum
Remote with occasional travel
Main areas of overall accountability:
Organizing and sending onboarding documentation including offer letters, contracts of employment, links to Horizon’s onboarding platform, details about the company and start dates.
Working in conjunctionwith Recruiters and operational stakeholders toensureofferedcandidatesareprocessedandon boarded inatimelyand effectivemanner.
Liaise with candidatesthroughoutOnboardingprocessensuring allrelevantdocumentationrequired(DBS, RTW, referencingetc.)isobtained in a timely manner.
Ensuring that references are requested and chased in a timely manner.
Managing delays in the onboarding process as appropriate including withdrawals.
Ensuring that candidates and hiring managers are regularly updated on their onboarding journey.
Liaising with operational stakeholders to agree a start date as soon as possible.
Addressing negative references or DBS promptly liaising with the appropriate teams including operations and employee relations.
Assisting in the drafting of risk assessments where appropriate.
Respond to any questions or queries from new hires in a timely manner
Working with IT to ensure that new hire have the necessary technical assistance to set up their hardware and software.
Ensurethat the Safer Recruitment Policy is adhered to.
Manage and update the Horizon’s Onboarding systems.
Provide weekly and monthly reports highlighting onboarding data including number of roles in process by division, service and role type and average time to hire. Documentation
Contribute to the design and review of recruitment-related policies.
Draft and review onboarding documentation including reference requests, DBS and reference risk assessments and chaser letters.
To ensure that only high-quality documentation is sent to candidates.
Play an active role in creating and updating Horizon’s onboarding toolkit.Record Keeping and GDPR
Ensure that all onboarding documentation is saved to individual personnel files using Sage People or any other system as directed.
Always maintain compliance with Data Protection and GDPR.Key deliverables:
Onboarding to be managed in line with the Safer Recruitment Policy
Reduce time to hire to under 25 working days
Reduced drop out rate during onboarding process
Improve onboarding experience by increasing engagement and training within the onboarding processRequirements for the role:
Experience of dealing with a high volume of vacancies
A track record of efficiency, reducing delays from offer to commencement of employment as far as possible
A track record of using data and metrics to devise solutions drive actions
Experience of working in a regulated environment
A desire to increase employee engagement rates, retention and stability rates
An excellent communicator – verbal and written with excellent attention to detail
A true relationship builder
Resilient
Approachable
Calm and compassionate