Repairs Administrator
CV-LibraryCV2, Walsgrave on Sowe, CoventrytemporaryPosted: 30 April 2026
Apply NowTo provide advanced administrative support to the Mechanical (Water) Team within a PFI healthcare environment. The role is responsible for ensuring accurate data management, effective coordination of tasks, and supporting compliance with water safety and operational processes. The postholder will play a key role in maintaining system integrity, supporting service delivery, and enabling efficient communication between internal teams and subcontractors.
Key Responsibilities
* Provide dedicated administrative support to the Mechanical (Water) Team
* Accurately input, update, and manage data within CAFM systems (training provided)
* Log, track, and monitor reactive and planned maintenance tasks
* Support the management and administration of water risk assessments
* Coordinate and distribute works to engineers and subcontractors
* Liaise with internal teams, engineers, and external subcontractors to ensure timely task progression
* Take and distribute minutes from meetings, ensuring actions are clearly recorded and followed up
* Support the planning and organisation of meetings as required
* Maintain accurate records and documentation in line with contractual and compliance requirements
* Provide general administrative support to the wider FM team as required
* Assist with ad hoc duties and provide cover for colleagues during periods of absence
Skills & Experience
* Previous experience in an administrative role, ideally within Facilities Management or a similar environment
* Strong organisational skills with the ability to manage multiple tasks and priorities
* Excellent attention to detail and data accuracy
* Proficient in Microsoft Office, particularly Excel and Outlook
* Experience using CAFM systems (desirable, training provided)
* Strong communication skills, both written and verbal
* Ability to work independently and as part of a team
* Confident in liaising with stakeholders at all levels
Personal Attributes
* Proactive and self-motivated
* Professional and confident in approach
* Able to work under pressure in a fast-paced environment
* Strong problem-solving mindset
* Flexible and adaptable to changing priorities
Additional Information
* This role operates within a live healthcare environment and requires a high level of professionalism and compliance
* The postholder may be required to support additional areas of the business as needed
Key Responsibilities
* Provide dedicated administrative support to the Mechanical (Water) Team
* Accurately input, update, and manage data within CAFM systems (training provided)
* Log, track, and monitor reactive and planned maintenance tasks
* Support the management and administration of water risk assessments
* Coordinate and distribute works to engineers and subcontractors
* Liaise with internal teams, engineers, and external subcontractors to ensure timely task progression
* Take and distribute minutes from meetings, ensuring actions are clearly recorded and followed up
* Support the planning and organisation of meetings as required
* Maintain accurate records and documentation in line with contractual and compliance requirements
* Provide general administrative support to the wider FM team as required
* Assist with ad hoc duties and provide cover for colleagues during periods of absence
Skills & Experience
* Previous experience in an administrative role, ideally within Facilities Management or a similar environment
* Strong organisational skills with the ability to manage multiple tasks and priorities
* Excellent attention to detail and data accuracy
* Proficient in Microsoft Office, particularly Excel and Outlook
* Experience using CAFM systems (desirable, training provided)
* Strong communication skills, both written and verbal
* Ability to work independently and as part of a team
* Confident in liaising with stakeholders at all levels
Personal Attributes
* Proactive and self-motivated
* Professional and confident in approach
* Able to work under pressure in a fast-paced environment
* Strong problem-solving mindset
* Flexible and adaptable to changing priorities
Additional Information
* This role operates within a live healthcare environment and requires a high level of professionalism and compliance
* The postholder may be required to support additional areas of the business as needed