Sales Team Administrator
CV-LibraryE14, Canary Wharf, Greater LondontemporaryPosted: 25 March 2026
Apply NowSales Team Administrator - Canary Wharf
Contract: Fixed term contract until February 2027
Hours of work: 40 per week, 08:30am - 17:30pm Monday to Friday
A pivotal role providing support to the Managing Director, Sales & Marketing and Sales Director, and the wider department with administrative and reporting activities. It’s an ideal opportunity for someone who thrives in a fast-paced environment, enjoys taking a proactive approach to tasks and has exceptional attention to detail.
Personal Assistance
* Pro-actively manage diaries for both the Managing Director, Sales & Marketing and Sales Director making efficient use of time.
* Manage expense claims and maintain accurate financial records
Administration
* Assist in compiling and formatting presentations.
* Provide general office support, including photocopying, printing, and binding.
* Schedule meetings by informing attendees, preparing agendas, and taking minutes.
* Maintain filing systems via SharePoint
* Order and manage stock and stationery for marketing suites, ensuring sufficient inventory levels.
Reporting
Complete and circulate a number of different reports each month including:
* Maintain and track sales targets across projects.
* Complete and submit JV reporting on a regular basis.
* Produce weekly Sales & Marketing Committee presentations.
* Assist with cashflow management and reporting.
* Support budget reporting and financial updates.
* Maintain and update the events calendar.
Finance / IFS
Acting as department superuser for IFS, this includes:
* Prepare and process RTS forms, ensuring they are signed, scanned, and correctly filed.
* Raise and receipt purchase orders in line with company procedures.
* Manage departmental budgets, including reconciliation and regular monitoring.
* Update all project invoice logs and drawdown trackers.
Required skills & experience
* Excellent communication skills (both verbal/written) with an ability to liaise effectively at all levels.
* Experience in the preparation and editing of presentations and associated documents.
* Experience of reviewing budgets and identifying variances.
* Excellent organisational and administrative skills.
* Excellent attention to detail, flexible, adaptable and prepared to be ‘hands on’.
* Ability to draft clear and focused letters and reports.
* Experience of SharePoint and IFS (Preferable)
* Strong understanding of financial administration
* Knowledge of office and administrative procedures and processes.
* Experience of producing effective minutes and agendas.
We operate as an equal opportunities employer
Contract: Fixed term contract until February 2027
Hours of work: 40 per week, 08:30am - 17:30pm Monday to Friday
A pivotal role providing support to the Managing Director, Sales & Marketing and Sales Director, and the wider department with administrative and reporting activities. It’s an ideal opportunity for someone who thrives in a fast-paced environment, enjoys taking a proactive approach to tasks and has exceptional attention to detail.
Personal Assistance
* Pro-actively manage diaries for both the Managing Director, Sales & Marketing and Sales Director making efficient use of time.
* Manage expense claims and maintain accurate financial records
Administration
* Assist in compiling and formatting presentations.
* Provide general office support, including photocopying, printing, and binding.
* Schedule meetings by informing attendees, preparing agendas, and taking minutes.
* Maintain filing systems via SharePoint
* Order and manage stock and stationery for marketing suites, ensuring sufficient inventory levels.
Reporting
Complete and circulate a number of different reports each month including:
* Maintain and track sales targets across projects.
* Complete and submit JV reporting on a regular basis.
* Produce weekly Sales & Marketing Committee presentations.
* Assist with cashflow management and reporting.
* Support budget reporting and financial updates.
* Maintain and update the events calendar.
Finance / IFS
Acting as department superuser for IFS, this includes:
* Prepare and process RTS forms, ensuring they are signed, scanned, and correctly filed.
* Raise and receipt purchase orders in line with company procedures.
* Manage departmental budgets, including reconciliation and regular monitoring.
* Update all project invoice logs and drawdown trackers.
Required skills & experience
* Excellent communication skills (both verbal/written) with an ability to liaise effectively at all levels.
* Experience in the preparation and editing of presentations and associated documents.
* Experience of reviewing budgets and identifying variances.
* Excellent organisational and administrative skills.
* Excellent attention to detail, flexible, adaptable and prepared to be ‘hands on’.
* Ability to draft clear and focused letters and reports.
* Experience of SharePoint and IFS (Preferable)
* Strong understanding of financial administration
* Knowledge of office and administrative procedures and processes.
* Experience of producing effective minutes and agendas.
We operate as an equal opportunities employer