Senior Administrator / Budget Analyst

Position Title: Senior Administrator / Budget Analyst

Duration: Contract

Location: Irvine, California USA

Job Description:

Support HDC budget tracking and monitoring, ensuring accurate and up-to-date records of expenditures
Process and manage SAP transactions, including budget entries, cost tracking, and financial data updates for HDC
Review and validate financial data to ensure accuracy and compliance with internal policies
Assist with monthly budget reporting, reconciliation, and variance analysis
Maintain organized documentations of financial records, invoices, and procurement activities
Collaborate with Finance, Purchasing, and cross-functional teams to resolve budget or payment-related issues
Support budget planning and forecasting activities as needed
Identify discrepancies and proactively follow up to ensure timely resolution
Assist in improving internal processes related to budget control, SAP usage, and reporting efficiency
Plan and coordinate internal events and special programs (team events, workshops, VIP visits)
Support Long & short-term business planning (including establishing and implementing of annual planning), budget projection, budget creation, completing report, financial management and bookkeeping
Support investment consultation preparation (product, technology, fixed asset investment, and investment committee),
Support monthly/ quarterly differential analysis, and financial reporting
Filing for investment consultation report, PI, PO, RFQ, invoice, payroll, expense report, completion report, etc.
Foster communication between the Client and counterparts
Asset management - shipping and receiving design properties, renting and/or borrowing vehicles
Assist design studio head and staff with administrative and operation side of business
Given the nature of design studio environment with high stress and heavy workload, good communication skill and positive personality is a great asset

Requirements:

Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field
1-5 years of relevant experience in Accounting, Finance Operations, Purchasing, or Administrative roles, with exposure to budgeting processes preferred
Hands-on experience with SAP (or similar ERP systems) for financial transactions, budget tracking, and reporting
Practical understanding of Procurement (PO) processes, including PR/PO creation, invoice processing, and payment tracking
Solid knowledge of basic accounting principles
Proficiency in Microsoft Office Suite, with strong Excel skills (e.g. formulas, data reconciliation, pivot tables) required
Ability to monitor budgets, track expenditures, and maintain accurate financial records in real time
Strong analytical skills with the ability to identify discrepancies, validate financial data, and support cost control measures
High level of attention to detail and accuracy, especially in financial documentation and transaction processing
Ability to manage multiple priorities while maintaining organized documentation and compliance with internal procedures
Effective written and verbal communication skills
Proactive and problem-solving mindset, with the ability to improve process efficiency

Education:

Bachelor's Degree

Experience:

Minimum 10+ Years

We are an equal opportunity employer and do not discriminate based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, or veteran status.

Employment is at will and may be terminated by either party at any time.

We provide reasonable accommodations for qualified individuals with disabilities. Please contact us if you need assistance in the application process

Must be authorized to work in the U.S