Technical Administrator
CV-LibraryHuthwaite, NottinghamshirepermanentPosted: 27 April 2026
Apply NowJob PurposeThe Technical Administrator provides high-quality administrative and technical support to surveyors and project teams within the consultancy. The role is essential in ensuring accurate documentation, smooth project coordination, and effective communication with clients, contractors, and internal stakeholders.
Key Responsibilities
Technical & Project Support
Prepare, format, and issue technical reports, specifications, schedules, and drawings (as provided by surveyors).
Assist with document control, ensuring all project documentation is accurate, up to date, and stored in line with company procedures.
Maintain project trackers, fee logs, and key deadlines.
Support tender submissions, including collation of technical information and compliance documentation.
Assist with processing instructions, variations, and fee proposals.
Administrative Duties
Provide day-to-day administrative support to the surveying team.
Manage correspondence, including emails, reports, and formal letters to clients and external parties.
Arrange meetings, site visits, and inspections, including diary management.
Take accurate meeting notes and distribute actions where required.
Support invoicing processes, including compiling backup documentation and liaising with finance.
Systems & Compliance
Use internal systems for document management, timesheets, and project records.
Ensure documentation complies with company standards, quality procedures, and industry regulations.
Support health & safety and quality assurance processes (e.g. ISO 9001, 14001, 45001 where applicable).
Client & Team Liaison
Act as a first point of contact for administrative queries from clients and consultants.
Build effective working relationships with surveyors, project managers, and support teams.
Coordinate information between internal teams and external stakeholders such as contractors and local authorities.
Skills & Competencies
Essential
Strong administrative experience within a professional services, construction, or property environment.
Excellent written and verbal communication skills.
High level of accuracy and attention to detail.
Strong organisational skills with the ability to manage multiple priorities.
Confident user of Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to handle confidential information professionally.
Desirable
Experience working within a surveying, engineering, construction, or built environment consultancy.
Familiarity with technical reports, drawings, or property-related documentation.
Experience using document management systems and CRM/project management software.
Understanding of construction or surveying terminology.
Qualifications & Experience
GCSEs (or equivalent), including English and Maths - essential.
Business administration, construction-related qualification, or equivalent experience - desirable.
Minimum of 2 years' experience in an administrative or technical support role - desirable.
Personal Attributes
Proactive and self-motivated.
Professional and client-focused.
Comfortable working independently and as part of a team.
Adaptable and able to respond positively to changing priorities.
What We Offer
Competitive salary dependent on experience.
Hybrid and flexible working options.
Career development and training opportunities within the consultancy.
Supportive team environment and exposure to a wide range of surveying disciplines.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Key Responsibilities
Technical & Project Support
Prepare, format, and issue technical reports, specifications, schedules, and drawings (as provided by surveyors).
Assist with document control, ensuring all project documentation is accurate, up to date, and stored in line with company procedures.
Maintain project trackers, fee logs, and key deadlines.
Support tender submissions, including collation of technical information and compliance documentation.
Assist with processing instructions, variations, and fee proposals.
Administrative Duties
Provide day-to-day administrative support to the surveying team.
Manage correspondence, including emails, reports, and formal letters to clients and external parties.
Arrange meetings, site visits, and inspections, including diary management.
Take accurate meeting notes and distribute actions where required.
Support invoicing processes, including compiling backup documentation and liaising with finance.
Systems & Compliance
Use internal systems for document management, timesheets, and project records.
Ensure documentation complies with company standards, quality procedures, and industry regulations.
Support health & safety and quality assurance processes (e.g. ISO 9001, 14001, 45001 where applicable).
Client & Team Liaison
Act as a first point of contact for administrative queries from clients and consultants.
Build effective working relationships with surveyors, project managers, and support teams.
Coordinate information between internal teams and external stakeholders such as contractors and local authorities.
Skills & Competencies
Essential
Strong administrative experience within a professional services, construction, or property environment.
Excellent written and verbal communication skills.
High level of accuracy and attention to detail.
Strong organisational skills with the ability to manage multiple priorities.
Confident user of Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to handle confidential information professionally.
Desirable
Experience working within a surveying, engineering, construction, or built environment consultancy.
Familiarity with technical reports, drawings, or property-related documentation.
Experience using document management systems and CRM/project management software.
Understanding of construction or surveying terminology.
Qualifications & Experience
GCSEs (or equivalent), including English and Maths - essential.
Business administration, construction-related qualification, or equivalent experience - desirable.
Minimum of 2 years' experience in an administrative or technical support role - desirable.
Personal Attributes
Proactive and self-motivated.
Professional and client-focused.
Comfortable working independently and as part of a team.
Adaptable and able to respond positively to changing priorities.
What We Offer
Competitive salary dependent on experience.
Hybrid and flexible working options.
Career development and training opportunities within the consultancy.
Supportive team environment and exposure to a wide range of surveying disciplines.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)