Water Hygiene Administrator
CV-LibraryWS9, Brownhills, WalsallpermanentPosted: 20 April 2026
Apply NowWe're actively recruiting for an experienced Administrator to join our clients busy team on a permanent basis.
Ideal candidates will have a water hygiene/legionella/water treatment background.
This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison.
In this varied role, responsibilities include:
* Prepare cost reports, budgets and track project expenditure
* Process invoices and purchase orders with accuracy
* Maintain financial records and liaise with the finance team
* Schedule engineers and subcontractors for planned works
* Allocate resources and track job progress against deadlines
* Communicate schedules and requirements to engineers and clients
* Create and maintain job cards and project documentation
* Assign work orders and monitor completion status
* Ensure job sheets are returned for invoicing and compliance
* Handle incoming calls and client/supplier enquiries
* Maintain filing systems and prepare reports/contracts
* Provide general support to project managers and operations
* Maintain RAMS, safety records and compliance documentation
* Keep certifications and training records up to date
Requirements:
*
Proven experience in administration/project coordination
*
Strong financial reporting and data entry skills
*
Excellent organisational and communication abilities
*
Proficiency in Microsoft Office and project management software
Working hours:
* Monday to Friday 08:00 - 16:30
An immediate start is available for the successful Administrator
Ideal candidates will have a water hygiene/legionella/water treatment background.
This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison.
In this varied role, responsibilities include:
* Prepare cost reports, budgets and track project expenditure
* Process invoices and purchase orders with accuracy
* Maintain financial records and liaise with the finance team
* Schedule engineers and subcontractors for planned works
* Allocate resources and track job progress against deadlines
* Communicate schedules and requirements to engineers and clients
* Create and maintain job cards and project documentation
* Assign work orders and monitor completion status
* Ensure job sheets are returned for invoicing and compliance
* Handle incoming calls and client/supplier enquiries
* Maintain filing systems and prepare reports/contracts
* Provide general support to project managers and operations
* Maintain RAMS, safety records and compliance documentation
* Keep certifications and training records up to date
Requirements:
*
Proven experience in administration/project coordination
*
Strong financial reporting and data entry skills
*
Excellent organisational and communication abilities
*
Proficiency in Microsoft Office and project management software
Working hours:
* Monday to Friday 08:00 - 16:30
An immediate start is available for the successful Administrator