Health and Safety Administrator- Part Time
CV-LibraryBelfast, City of BelfastpermanentPosted: 5 November 2026
Apply NowDue to continued expansion, we are seeking an organised and proactive Part-Time Administrator to join a busy team based in East Belfast.
* Location: East Belfast
* Hourly Rate: £14.00 – £14.50 per hour
* Hours: 9.00am – 5.00pm
* Working Days: Ideally Monday – Wednesday (some flexibility may be considered for the right candidate).
* Position: Part-Time
Reporting directly to the Health & Safety Manager, you will provide essential administrative support, with particular responsibility for maintaining the company's online Health & Safety system, coordinating training and ensuring employee records and documentation are kept accurate and up to date.
This is an excellent opportunity for an experienced administrator who enjoys a varied role and takes pride in keeping things organised and running smoothly.
Key Responsibilities
* Managing the online Health & Safety system, including maintaining the training matrix.
* Liaising with external training providers to arrange and book training courses.
* Coordinating training schedules with internal contacts, supervisors and subcontractors, confirming attendee numbers, dates and times.
* Sending training confirmations and following up with providers to ensure attendance numbers are accurate.
* Scanning, photocopying and uploading employee certificates and relevant documentation onto the system.
* Maintaining accurate and up-to-date employee records.
* Handling incoming and outgoing telephone calls and general enquiries.
* Supporting the implementation and administration of a grant process, liaising with the Accounts Department.
* Providing general administrative support and assisting with ad hoc duties as required.
About You
The successful candidate will demonstrate:
* Previous experience in an administration or office support role.
* Excellent organisational skills and strong attention to detail.
* The ability to maintain accurate records and manage documentation efficiently.
* Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
* Strong verbal and written communication skills.
* The ability to prioritise workloads, work independently and meet deadlines.
* A professional, positive and proactive approach
* Location: East Belfast
* Hourly Rate: £14.00 – £14.50 per hour
* Hours: 9.00am – 5.00pm
* Working Days: Ideally Monday – Wednesday (some flexibility may be considered for the right candidate).
* Position: Part-Time
Reporting directly to the Health & Safety Manager, you will provide essential administrative support, with particular responsibility for maintaining the company's online Health & Safety system, coordinating training and ensuring employee records and documentation are kept accurate and up to date.
This is an excellent opportunity for an experienced administrator who enjoys a varied role and takes pride in keeping things organised and running smoothly.
Key Responsibilities
* Managing the online Health & Safety system, including maintaining the training matrix.
* Liaising with external training providers to arrange and book training courses.
* Coordinating training schedules with internal contacts, supervisors and subcontractors, confirming attendee numbers, dates and times.
* Sending training confirmations and following up with providers to ensure attendance numbers are accurate.
* Scanning, photocopying and uploading employee certificates and relevant documentation onto the system.
* Maintaining accurate and up-to-date employee records.
* Handling incoming and outgoing telephone calls and general enquiries.
* Supporting the implementation and administration of a grant process, liaising with the Accounts Department.
* Providing general administrative support and assisting with ad hoc duties as required.
About You
The successful candidate will demonstrate:
* Previous experience in an administration or office support role.
* Excellent organisational skills and strong attention to detail.
* The ability to maintain accurate records and manage documentation efficiently.
* Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
* Strong verbal and written communication skills.
* The ability to prioritise workloads, work independently and meet deadlines.
* A professional, positive and proactive approach